An end-to-end ecosystem to manage all incoming documents securely and efficiently. Providing easy access and collaboration from anywhere.
Companies receive tons of paper and electronic documents. Managing all this incoming mail manually is time-consuming and error-prone.
No matter where mail comes from or what format it’s in, we provide an end-to-end solution that can help your business. Increase productivity and reduce errors through process automation and secure digital archiving that provides easy access from anywhere.
The benefits of Canon’s Digital Mailroom
Benefits
Collaborate anywhere
Access and share documents from any location.
Benefits
Speed-up processes
Increase efficiencies to improve productivity, reduce errors and save money.
Benefits
Enhance compliance
Handle documents and data securely.
Benefits
Improve your CX
Faster response time to stakeholders.
DWF case study
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Canon has helped us to create one, seamless, fully-functioning office environment spread out across 13 locations, and 15 offices. We’re able to focus on providing the best possible legal counsel, and are confident that our business is in the hands of experts.
DWF, a global legal business headquartered in the UK, was looking for a better way to organise and streamline its paper-intensive processes. It also needed to comply with the industry’s strict regulatory compliance demands to safeguard huge quantities of sensitive client data.
The solution
Through a strategic partnership, we helped DWF overcome the time and resource-intensive processes that exist almost by default within the legal industry. Giving them a significant competitive edge.
Working closely with DWF, we devised and implemented a new document strategy which introduced mobile document access, mobile printing and a digital mailroom that automatically digitises and delivers all posted documents directly to the inbox of the recipient in email form.
The benefits
The digital mailroom solution is anticipated to see ongoing annual cost savings of £1m and has ensured that information flows much more seamlessly throughout the business. Perhaps the greatest impact of this change has been felt by DWF’s employees who are now able to work efficiently, with greater access to information, no matter where they find themselves. The solution has also supported DWF in achieving the strictest international security standards with ISO 270001 certification.
Capture all incoming documents, regardless of type or format. Paper mail can be scanned and processed – making it machine readable through OCR – while electronic files can be automatically imported from watched folders, cloud repositories or email.
Clasify
Our innovative AI-based engine automatically identifies, classifies and sorts all types of documents, without the need for any manual preparation.
Index
Key data is extracted from documents automatically – without the need for templates – and listed for faster search and retrieval.
Archive
All mail can be securely archived and stored digitally in the cloud for real-time web-based retrieval on any device. Only authorised users can access documents to keep confidential information secure.
Distribute
Share documents easily and securely with internal and external stakeholders. External parties receive secure login credentials to view only those documents you shared. Without the need for additional licenses.
Automate workflow
Based on the document type and content captured, files can be routed to the right business processes or relevant system(s) (e.g. CRM, ERP). It can also be used to start a workflow if documents need to be shared for review or approval.
Together we can find the right solution for your business.
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